GDPR PRIVACY NOTICE
Bioteknik south east ltd is committed to protecting the privacy and security of your personal data. This Privacy Notice describes how we collect, use and look after your personal data when you visit our website (regardless of where you visit it from), including when you purchase a product or services or sign up for our newsletter. It also tells you about your rights and how the law protects you.
Bioteknik South East Limited is the controller and responsible for your personal data (“we”, “us” or “our”).
To assist you further in understanding this Privacy Notice, we have set out in the Schedule a glossary of terms used in this Privacy Notice, examples of types of personal data we collect, how we use it, the lawful basis for processing such data and further details of your rights.
Bioteknik has appointed a data privacy manager (DPM). If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact our DPM in writing, either:
for the attention of: Glen Belfield
by email to: firstname.lastname@example.org
by post to: the DPM, Bioteknik, Unit 4, Cooting Road, Aylesham, Kent, CT3 3EP
You have the right to make a complaint at any time to the ICO (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Your duty to inform us of changes
It is important that the data we hold about you is accurate and current, therefore please keep us informed of any changes to your personal data.
Our website may include links to third-party websites, plug-ins and applications. By clicking on these links or enabling connections you may be allowing third parties to collect or share your personal data. We have no control these third-party websites, plug in or applications and are not responsible for their privacy notices, therefore you should also read their privacy notices to understand what personal data they collect about you and how they use it.
We collect personal Data in the following ways:
How we use your personal data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data:
to perform the contract we are to enter into or have entered into with you;
to comply with a legal obligation; and
where it is necessary to carry out our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
Part 2 of Schedule 1 sets out the lawful basis we will rely on to process your personal data.
We do generally only rely on consent as a legal basis for processing your personal data to send email marketing communications and you have the right to withdraw your consent at any time by contacting us.
Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your information.
We may analyse your personal data to form a view on what products and or services we think may be of interest to you. You will only receive marketing communications from us, if you have requested information from us or purchased goods or services from us, if you consent to marketing at the time we collect your personal data and you have not subsequently opted out or withdrawn your consent or if we have another basis to send you the marketing communications.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
How to opt out
You can opt out of email marketing by clicking the unsubscribe button within the particular marketing email. You can also withdraw your consent to marketing at any time by contacting our DPM.
Even if you opt out of receiving marketing, we may still use your personal data for other purposes provided we have a lawful basis to do so.
Change of purpose
We will only use your personal data for the purpose that we originally collected it for, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to use your personal data in this manner.
We may process your personal data (without your knowledge or consent) where this is required or permitted by law.
Disclosure of your personal data
We may have to share your personal data with third parties further details of which are set out in Part 4 of Schedule 1. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes. They can only process your personal data for specified purposes and in accordance with our instructions.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us. However, we are legally required to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers, for tax purposes.
We may also anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes. We can use anonymised information indefinitely without further notice to you.
Your legal rights
You have certain rights in certain circumstances under data protection law. These are set out in full in Part 3 of Schedule 1. If you wish to exercise any of your rights, please contact our DPM.
You will not have to pay a fee to exercise any of your rights. However, if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee for this information or refuse to comply with your request.
We may request specific information from you to help us confirm your identity when you contact us and ensure. This is a security measure to ensure that personal data is not disclosed to any person who does not have the right to receive it.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Contact Databilling address, delivery address, email address and telephone number
Financial Databank account and payment card details
Identity Datafirst name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
Marketing and Communication Datayour preferences in receiving marketing from us.
Profile Datayour username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
Technical Datainternet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website.
Transaction Datadetails about payments to and from you and other details of products and services you have purchased from us.
Part 2 Lawful basis for processing and processing activities
The lawful basis upon which we may rely on to process your personal data are:
Consentyou have given your express consent for us to process your personal data for a specific purpose.
Contractthe processing is necessary for us to perform our contractual obligations with you under our contract, or because you have asked us to take specific steps before entering into a contract with you.
Legal Obligationthe processing is necessary for us to comply with legal or regulatory obligation.
Legitimate Intereststhe processing is necessary for our or a third party’s legitimate interest e.g. in order for us to provide the best service to you via our website. Before we process your personal data on this basis we make sure we consider and balance any potential impact on you, and we will not use your personal data on this basis where such impact outweighs our interest.
Set out below are specific details of the processing activities we undertake with your personal data and the lawful basis for doing this.
Purpose/ActivityType of dataLawful basis for processing
to register you as a new customeridentity & contactto perform our contract with you
to process and deliver your order, manage payments, fees and charges and debt recoveryidentity, contact, financial, transaction and marketing & communications(i) to perform our contract with you;(ii) as necessary for our legitimate interest in recovering debts due to us.
to manage our relationship with you, notifying you about changes to our Terms or Privacy Notice and ask you to leave a review or take a surveyidentity, contact, profile & marketing & communications
(i) to perform our contract with you(ii) as necessary to comply with a legal obligation
(iii) as necessary for our legitimate interests in keeping our records updated and analysing how customers use our products/services.
to enable you to partake in promotional offers (including free products and services), prize draws, competitions or complete surveysidentity, contact, profile, usage & marketing & communications(i) perform our contract with you(ii) as necessary for our legitimate interests in analysing how customers use our products/services, to develop them and grow our business
to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)identity, contact & technical(i) as necessary for our legitimate interests in running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise(ii) as necessary to comply with any legal obligations
to deliver relevant website content/advertisements to you and measure or understand the effectiveness of our advertisingidentity, contact, profile, usage, marketing & communications & technicalas necessary for our legitimate interests in studying how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy
to use data analytics to improve our website, products/services, marketing, customer relationships and experiencestechnical & usageas necessary for our legitimate interests to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy
to make suggestions and recommendations to you about goods or services that may be of interest to you, including promotional offersidentity, contact, technical, usage & profileas necessary for our legitimate interests to develop our products/services and grow our business
Part 3 Your legal rights
You have the following legal rights in relation to your personal data:
Access your Datayou can ask for access to and a copy of your personal data and can check we are lawfully processing it
Correctionyou can ask us to correct any incomplete or inaccurate personal data we hold about you
you can ask us to delete or remove your personal data where:(a) there is no good reason for us continuing to process it;
(b) you have successfully exercised your right to object (see below);
(c) we may have processed your information unlawfully; or
(d) we are required to erase your personal data to comply with local law.
We may not always be able to comply with your request for specific legal reasons, which will be notified to you at the time of your request.
you can object to the processing of your personal data where:(a) where we are relying on our legitimate interest (or those of a third party) as the basis for processing your personal data, if you feel it impacts on your fundamental rights and freedoms;
(b) where we are processing your personal data for direct marketing purposes.
In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms and in such circumstances, we can continue to process your persona data for such purposes.
you can ask us to us to suspend or restrict the processing of your personal data, if:(a) you want us to establish the accuracy of your personal data;
(b) our use of your personal data is unlawful, but you do not want us to erase it;
(c) you need us to hold your personal data (where we no longer require it) as you need it to establish, exercise or defend legal claims; or
(d) you have objected to our use of your personal data, but we need to verify whether we have overriding legitimate grounds to use it.
Request a Transferyou can request a transfer of your personal data which is held in an automated manner and which you provided your consent for us to process such personal data or which we need to process to perform our contact with you, to you or a third party. We will provide your personal data in a structured, commonly used, machine-readable format.
Withdraw Your Consentyou can withdraw your consent at any time (where we are relying on consent to process your personal data). This does not affect the lawfulness of any processing carried out before you withdraw your consent.
Service Providersacting as processors based in the United Kingdom who provide IT, hosting and system administration services.
Professional Advisorsacting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
HM Revenue & Customs, Regulators and other Authoritiesacting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
Third Parties third parties whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice
Aggregated Datainformation such as statistical or demographic data which may be derived from personal data but which cannot by itself identify a data subject
Controllera body that determines the purposes and means of processing personal data
Data Subjectan individual living person identified by personal data (which will generally be you)
Personal Datainformation identifying a data subject from that data alone or with other data we may hold but it does not include anonymised or aggregated data
Processora body that is responsible for processing personal data on behalf of a controller.
Special Categories of Personal Datainformation about race, ethnicity political opinions, religious or philosophical beliefs, trade union membership, health, genetic, biometric data, sex life, sexual orientation.
ICOInformation Commissioner’s Office, the UK supervisory authority for data protection issues.
Part 4 Third Parties
service providersacting as processors based in the United Kingdom who provide IT, hosting and system administration services.
professional advisorsacting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services.
HM Revenue & Customs, regulators and other authoritiesacting as processors or joint controllers based in the United Kingdom who require reporting of processing activities in certain circumstances.
third parties third parties whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Notice
Part 5 Glossary
aggregated datainformation such as statistical or demographic data which may be derived from personal data but which cannot by itself identify a data subject
controllera body that determines the purposes and means of processing personal data
data subjectan individual living person identified by personal data (which will generally be you)
personal datainformation identifying a data subject from that data alone or with other data we may hold but it does not include anonymised or aggregated data
processora body that is responsible for processing personal data on behalf of a controller.
special categories of personal datainformation about race, ethnicity political opinions, religious or philosophical beliefs, trade union membership, health, genetic, biometric data, sex life, sexual orientation.
ICOInformation Commissioner’s Office, the UK supervisory authority for data protection issues.
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